The 5 Most Common Mistakes in Email Security

Properly managing your email accounts
1. Using just one email account.

Individuals new to email often think about their email account like they do their home address, you only have one home address, so you should only have one email. Instead, you should think about your email address like you do your keys; while it may be OK to use the same key for your front and your back door, having a single key open everything is both impractical and unsafe.

A good rule of thumb for the average email user is to keep a minimum of three email accounts.

2. Holding onto spammed-out accounts too long.

It is simply a fact of life that email accounts will accumulate spam over time. This is especially true of the account you use to sign up for newsletters and that you post online (which as stated above should not be your main email account). When this happens, it is best to simply dump the email account and start afresh.

3. Not closing the browser after logging out.

When you are checking your email at a library or cybercafé you not only need to log out of your email when you are done, but you also need to make sure to close the browser window completely. Some email services display your username (but not your password) even after you have logged out. While the service does this for your convenience, it compromises your email security.

4. Forgetting to delete browser cache, history and passwords.

After using a public terminal, it is important that you remember to delete the browser cache, history, and passwords. Most browsers automatically keep track of all the web pages that you have visited, and some keep track of any passwords and personal information that you enter in order to help you fill out similar forms in the future.

5. Forgetting the telephone option

One of the most important lessons about email security is that no matter how many steps you take to secure your email, it will never be foolproof. This is never truer than when using a public computer. So unless you need a written record of something or are communicating across the globe, consider whether a simple phone call rather than an email is a better option. While a phone conversation may require a few extra minutes, when compared with accessing email through a public computer, a phone call is a far more secure option and it does not leave a paper trail.